Self storage can be an important asset in protecting and preserving private information, but only if certain steps are taken. When planning to archive business or personal documents in a self-storage unit, be sure to consider these tips from Top Lock:

Tip #1: Make sure the security features available at the self-storage facility are optimal:

• Convenient operating hours when you or your employees can access the information
• Keypad entry systems, security cameras, perimeter fencing and lighting should be in good condition
• Facility manager lives on site or is on duty at the facility during hours you will be visiting your unit
• Although not usually considered a security feature, climate control is essential for protecting documents against extreme temperatures and humidity. Check to see if climate control or air conditioning is available at your facility

Tip #2: Pack documents with security and safety in mind

• Make multiple backups of all stored documents and keep them in a separate location
• Consider using locked containers such as file cabinets or firesafes
• Store all documentation on password-protected CD or DVD
• Fill boxes, even if just with packing material – loosely packed materials can shift during transport and lifting
• Packed boxes should weigh no more than 30-50 lbs. for safe lifting

Tip #3: Preserve paper, videos, DVDs and CDs with proper packing

• Raise boxes off the ground with pallets, wood, plastic or cardboard
• Use airtight packaging to prevent mildew or water damage
• Consider anti-static packaging for videotapes, DVDs and CDs
• Do not use newspaper, as the print can transfer
• Stack boxes with oldest information at the bottom in the back
• Pack for longer than you plan to store – just in case
• When packing files, place binders in between groupings to lend sturdiness
• Label boxes clearly and carefully with waterproof labels / markers

Your storage facility manager is an excellent resource for additional tips and assistance in protecting your important documents.